Reporting to the Business Center Manager, the job holder will support the company’s professionals thanks to his advanced skills in document creation and will act as a specialist for all issues related to the Microsoft Office suite, Acrobat and other desktop apps. You will be encouraged to contribute to the training of other Company employees.
Here is your chance to take up a new professional challenge that adheres to very human values and that offers 100% telework, a competitive salary and encourages professional development, training and well-being. This is a great opportunity that promotes a healthy balance between work, family and private life.
Benefits of working as a document specialist:
- 100% teleworking;
- evening and weekend schedule;
- Time flexibility (mainly from 3pm to 11pm in the evening and 9am to 5pm on weekends);
- Full group insurance, 100% covered by employer;
- $1,000 per year program to complete training or pass certificates related to the job;
- telemedicine;
- RRSP program;
- 10 sick days (mobile and cashable);
- Depending on experience between 3 and 4 weeks holiday from the first year;
- Warm atmosphere that promotes an inclusive work environment based on collaboration;
- Small friendly team of 10 employees;
- Company recognized as one of Canada’s most innovative;
- American recognized company (Montreal, Toronto and New York offices);
- possibility of evolution.
The main tasks:
- Write, format and revise legal and complex documents in Word through handwritten text, converted PDF documents, Davies templates and transcription of digitized dictations.
- Create Excel spreadsheets, tables and charts.
- Design PowerPoint presentations and organizational charts.
- Perform work in applications specific to the legal field.
- Ensure the accuracy of the requested revisions by checking formatting, spelling, and grammar.
- Promoting and adhering to the Davies visual identity, knowing how to apply it to documents.
- Answer calls and provide first-line technical support to users in applications related to document creation, particularly the Microsoft Office suite (Word, Excel, PowerPoint).
- Develop and share best practices with company members to help them work effectively with the Microsoft Office suite as well as other internal applications.
- Coordinate and complete requested work by prioritizing and meeting deadlines.
- Stay up to date with new technologies and developments in document creation.
- Participate in special projects and perform all related tasks based on business needs.
Required knowledge, skills and experience
- University or professional degree in office technology or equivalent and at least five years experience in a position as a document specialist, preferably in a service company or law firm; an equivalent profile combining a diploma, education and experience will be considered.
- Mastery of advanced functions of Word, Excel, PowerPoint and Acrobat Pro; MOS certification, an advantage.
- Ability to manipulate graphics and images.
- Focus on providing exceptional customer service and excellent skills in building and maintaining good interpersonal relationships in a professional environment.
- Great attention to detail and quality of work.
- Excellent communication skills (oral and written) including active listening, writing and transcription.
- Ability to manage priorities and estimate time required to meet deadlines.
- spirit of analysis and ingenuity.
- Team spirit and positive attitude combined with a collaborative spirit.
- Pleasant to work under pressure in a constantly changing professional environment.
Something else about the company:
Our client is an integrated law firm with over 240 attorneys and offices in Toronto, Montreal and New York. They focus on business law, including commercial and financial matters. This law firm acts for a wide range of industrial and commercial companies and financial institutions, public and private, at home and abroad.
UMAN Recruitment is committed to promoting diversity and equal opportunities. We thank you for your interest in our law firm and invite you to apply directly online. Note that we only communicate with selected candidates.
hope to meet you !
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